10 Tactics For Collecting Email Addresses That Will Work In 2024 

Valid email addresses and accounts are precious sources for email marketing business. Because you’ll need guinea personas to promote your material, product or service to boost whatever is your business. Therefore collecting valid email addresses to build a list is essential after all, at the very beginning of the email marketing process. For more detailed info about the subject you can visit our primary blog post mainly  “What is an email list?” in order to learn the basics of the matter. In this article we’re going to search for the brand new ways to find emails, collect email addresses and free business emails, active business email accounts, grab a list of email addresses, get actual company emails and many more! 

10 Tactics For Collecting Email Addresses That Will Work In 2023

Why Is Collecting Emails Important for Email Marketing? 

Collecting emails is essential for email marketing because it allows you to communicate directly with your customers and build meaningful relationships with them. Building a list of contacts who have expressed an interest in your products or services, and who ‘preferably’ have given you permission to contact them with information about your business is going to support the growth process.  This is known as "opt-in" email marketing, and it is considered to be more effective and less likely to be perceived as spam than "opt-out" email marketing, where emails are sent to a list of people without their explicit permission.

As we mentioned several times, email marketing is a powerful tool for driving sales, building brand awareness, and generating leads. With an email list, you can send personalized messages to your customers, segment your list, and track the results of your campaigns. Additionally, email marketing helps you to stay top-of-mind with your customers and create long-term loyalty. 

Once you have a list of email addresses, you can use email marketing including but not limited to:

Build relationships: Email marketing allows you to build relationships with your customers by providing them with valuable content and information. This privilege supports  increasing customer loyalty as well as engagement.

Drive sales: Email marketing can be a profitable way to promote your products or services and drive sales. By targeting your emails to specific segments of your email list, you can increase the likelihood that the recipients will be interested in what you have to offer.

Save money: Email marketing is typically less expensive than other forms of direct marketing such as direct mail or telemarketing, making it a cost-effective way to reach your target audience.

Measure success: Email marketing platforms, such as Mailsoftyly does, provide detailed reporting on email open and click-through rates, making it easy to measure the success of your campaigns and optimize them for better results.

At the end of the day , collecting emails is important for email marketing because it allows you to connect with potential and existing customers in a targeted, cost-effective, and measurable way. For more detailed information you can our another blog post on the subject How to create an email list? 

Then, How to Collect Professional Email Addresses? 


There are a number of well-known tactics that you can use to collect business email addresses. Let’s first check the basics: 

  1. Create a newsletter or form to sign-up on your website
  2. Use lead magnets
  3. Use pop-ups of at the landing page
  4. Leverage social media to drive traffic to landing pages

Now, details: 

Create a newsletter or form to sign-up on your website 

Make it easy for visitors to your website to sign up for your newsletter by including a sign-up form prominently on your home page or in your website's footer, contact page etc. Website forms are an important tool for collecting business emails because they allow you to gather contact information from potential customers or clients who are interested in your products or services. There are several benefits to using website forms for email collection such as lead generation, segmentation and personalization. Additionally, website forms are easy to use and a cost-effective solution for collecting email and reaching potential customers. It's worth noting that, to maximize the chances of getting the contact information from the website visitors, you should keep the form as simple as possible, avoid asking for unnecessary information and make sure that the form is easily accessible. After all, within the scope of that method, you’ll be taking the advantage of content upgrades in favor of your newsletter subscribers.

Use lead magnets

Offer something of value, such as an e-book or whitepaper, in exchange for an email address. This is known as a "lead magnet." A lead magnet is a valuable piece of content, such as an ebook, a demo or template, that is offered to potential customers in exchange for their contact information, typically an email address. The advantage of using lead magnets to collect business emails is that it allows businesses to build a list of interested and engaged prospects who they can then nurture and market to over time. This can help increase conversions and sales, as well as improve the effectiveness of future marketing campaigns. Additionally, by collecting email addresses, businesses can communicate directly with their prospects and customers, which can be more cost-effective and targeted than other forms of advertising. 

Create and use pop-ups at the landing page 

This method is like lead magnets with a slight difference of the offerings such as incentives and discounts. By means of a surprise pop-up you may offer a discount code, a small gift card etc. in exchange for your customer’s email addresses. Even Though the term seems to be annoying due to the nature of the method, the pop-ups can be highly effective at capturing the attention of visitors and encouraging them to sign up for a business's email list. Pop-ups can be set to appear as soon as a visitor lands on the website, or after they've spent a certain amount of time browsing the site. Because they are prominently displayed and can be designed to be eye-catching, pop-ups can be a powerful way to increase the number of email sign-ups a business receives. Additionally, pop-ups can be customized to target specific groups of visitors, such as first-time visitors or those who have abandoned their shopping cart, which can help increase their effectiveness.

Leverage social media to drive traffic to landing pages

Promote your service or product on social media accounts and encourage followers to sign up. Firstly, you can share links to your landing pages on social media platforms such as Facebook, Twitter, and LinkedIn to drive traffic to the sign-up pages. Then you may use social media advertising to target specific groups of people with ads promoting your lead magnet and linking to your landing page. These lead magnets can be specifically designed for social media, such as exclusive discounts or early access to content, to encourage sign-ups. Hosting a contest on social media and requiring participants to provide their email address to enter is another method for the medium. You may also partner with influencers in your niche to promote your lead magnet and landing page to their followers. However this requires some of your online marketing budget.

Overall, it's important to note that when collecting email addresses, you should also follow best practices for email marketing, including obtaining consent from individuals before adding them to your email list and giving them the option to unsubscribe.

Let’s go down a little deeper to gather email lists of specific businesses and professionals (such lawyers, doctors, accountants etc.) for sending marketing emails. 

How to Create an Email Address List of Business Professionals?

There are many new tactics for collecting email addresses of business professionals; however some of these may require time and effort and some budget after all. Here is the short list of the effective ones: 

  1. Networking
  2. Contest or giveaway
  3. CRM databases
  4. Customer Service bots (chatbots)
  5. Referrals
  6. Purchase method

Let’s go some deeper into these techniques. 

Networking: Networking allows you to connect with potential customers (in person or virtual) and build actual relationships with them. Attend networking events such as conferences, meetups, and trade shows to meet potential customers and collect their email addresses. Bring business cards with you to networking events and ask people for their email address so you can stay in touch. You can also gather email addresses via hosting online webinars and seminars. If organizing the whole process is a huge step you can prefer just to be a sponsor for the events. After the networking event, follow up with the people you met, and remind them of your conversation, and mention that you would like to keep in touch via email. It’s a social media platform however you can include and use LinkedIn to search for professionals in your industry and message them to ask for their email addresses. Connect with potential customers on LinkedIn and ask for their email address so you can stay in touch and send them information about your products or services. You may also join professional groups on LinkedIn or other social media platforms and connect with potential customers there. All of these practices may demand some actual effort; however, it is worthwhile to collect valid business professional email addresses eventually at the end of the day. 

Contest or giveaway: Encourage people to sign up for your email list by running a contest or giveaway that requires an email address to enter. While creating contests, giveaways, quizzes or polls, you should firstly define your target audience. Identify the group of people you want to reach and tailor your contest or giveaway to their interests. Secondly, create a landing page and then use a form to collect email addresses from participants. Make sure to include information about the contest or giveaway and the prize. Remember that the prize should be relevant and valuable to your target audience. Use tools like to track the number of participants, conversions, and overall performance of the contest or giveaway. Finally, after the contest or giveaway is over, reach out to the participants and thank them for their participation. Use the opportunity to promote your product or service and provide them with some valuable content. Keep in mind that in order to run a contest or giveaway you will have to comply with the regulations of your country, laws and terms of service of the platforms you use. And also make sure to comply with the guidelines of the platform you choose to run the contest on.

CRM databases: collecting local business email addresses via a CRM (customer relationship management) database is a unique technique that most people are not aware of. If you’re already using a CRM service you may have a great contact list of your previous project campaigns. Just use the segmentation method at the CRM software database and group your contacts according to their location, industry, or other relevant criteria. 

Customer Service bots (chatbots) : In order to gather contact information from potential customers via chatbots is a brand new way actually. One way to do this is to integrate a form into your conversation bots to collect emails. Create a form that asks for the customer's email address and any other relevant information. Position the form in a prominent location within the chatbot and make it easy for the customer to fill out. Once the customer has provided their email address, use the chatbot to follow up with them and provide them with valuable information. Additionally you may allow customers to schedule appointments with local businesses via the chatbot and collect the email addresses of customers who book an appointment. Finally, keep track of the email addresses you collect: Store the email addresses you collect in a CRM database so you can segment them by location, industry, or other relevant criteria and use them for future email marketing campaigns.

Ask for referrals: In fact referrals is one ancient way of networking. However, it's still useful in modern times. First of all make sure your current customers are happy with the products or services you provide. They are more likely to refer others if they are satisfied with what you offer. Provide customers with referral cards, email templates or a referral link that they can share with others. You may also Offer incentives for customers who refer others to your business, such as discounts or free products. Once a customer refers someone to your business, follow up with the referral and ask for their email address.Always  Keep track of the referred leads in a CRM database and segment them by location, industry, or other relevant criteria. You may also ask existing email subscribers to refer their friends and family to your email list. 

Purchasing email lists: Purchasing email lists for business purposes is a great way to reach new customers quickly and grow your business providing that you have the necessary budget! You can purchase local professional email lists from companies and email list brokers that specialize in providing email addresses for specific industries or professions. To purchase an email list, you need to determine what location you want to target, select the age category you want to reach, choose an email list broker, provide the email list broker with the details of what you are looking for, and then purchase the list. You should also make sure that the email list is 100% opt-in to ensure that all the contacts on the list have given their consent to receive email marketing. It's important to note that purchasing email lists can be risky and can lead to low open and response rates and also some email services providers may consider emails sent to these purchased lists as spam, so it's important to check your countries laws regarding email marketing and also to check the terms of service of your email service provider.

Wrap Up For Collecting Email Addresses In 2024 

To wrap up the case, through the whole article we tried to explain the details of collecting professional business emails for an accurate email list. After all, it's important to remember that when you collect email addresses, you need to be transparent about how you will use the addresses, and you must give people the option to opt out of future emails. It's also important to comply with the laws of the country of the businesses you are collecting information from. Also, make sure to get the explicit consent of the customer to receive your emails before sending any marketing or promotional emails, and also provide an easy way for them to unsubscribe.

Give a free try to Mailsoftly, a brand new email marketing software in the market to create and segment your contact lists, collect company email address and gathering  the professional business emails at one basket for email marketing strategies! Segment your audience, target your emails according to contact lists and send your targeted email campaigns to local professionals easily!