How To Send A Cold Email in 2024

In the world of digital communication and marketing, sending a cold email is a powerful skill. It can be your ticket to new business opportunities, meaningful connections, and valuable partnerships. However, the term "cold email" often evokes images of spammy, impersonal messages that end up in the recipient's trash folder. But it doesn't have to be that way. In this guide, we'll explore the art of sending a cold email with a human touch, and how Mailsoftly email marketing software can help you do it effectively.

What Is a Cold Email?

A cold email is an unsolicited email sent to a recipient with whom you have no prior relationship. It's a way to introduce yourself or your business to a potential customer, partner, or connection. The primary goal of a cold email is to initiate a conversation or engagement.

In an era of automation and digital overload, taking a human approach to cold emailing is not just a choice, but a necessity. It's about treating the recipient as a person, not just a potential lead. Here's how you can send a cold email with a human touch, and we'll discuss how Mailsoftly can assist you along the way.

sending cold email with mailsoftly

1. Do Your Research

Before hitting that "send" button, take the time to research your recipient. Learn about their business, interests, and any common connections you may have. This information will help you tailor your email and make it more relevant to the recipient.

*Mailsoftly Tip*: Mailsoftly email marketing software provides powerful data analytics and segmentation tools. You can use these features to gather insights about your recipients and segment your email lists accordingly, ensuring that your cold emails are sent to the right people.

2. Craft a Compelling Subject Line

The subject line is your email's first impression. It should be concise, engaging, and relevant to the recipient. Avoid using generic or spammy subject lines, as they can deter recipients from opening your email.

*Mailsoftly Tip*: Mailsoftly offers A/B testing, allowing you to experiment with different subject lines and identify which ones resonate best with your audience.

3. Personalize Your Email

Address the recipient by their name, and use a conversational tone in your email. Start by introducing yourself and explaining why you're reaching out. Avoid using overly formal or robotic language.

*Mailsoftly Tip*: Mailsoftly's email templates and personalization features make it easy to create personalized emails at scale. You can insert dynamic content, such as the recipient's name or company, to make your emails feel more human.

4. Provide Value

Your cold email should offer value to the recipient. Explain how your product or service can solve their specific problem or improve their business. Be clear about the benefits and advantages you bring.

*Mailsoftly Tip*: With Mailsoftly's automated email scheduling, you can send follow-up emails at the right time to reinforce the value of your offer.

5. Keep It Concise

In a world inundated with information, people appreciate brevity. Keep your email concise and to the point. If your email is too long, it's more likely to be skimmed or ignored.

*Mailsoftly Tip*: Mailsoftly's email tracking and analytics tools can help you measure how long recipients spend reading your emails. Use this data to refine your email length for better engagement.

6. Make the Call to Action (CTA) Clear

Clearly state what you want the recipient to do next. Whether it's scheduling a call, downloading a resource, or visiting your website, make the CTA unambiguous.

*Mailsoftly Tip*: Mailsoftly allows you to create compelling and eye-catching CTA buttons within your emails. You can track click-through rates to measure the effectiveness of your CTAs.

7. Respect Their Choice

Your cold email may not receive a response, and that's okay. Respect the recipient's decision, whether it's a polite decline or no response at all. Maintain professionalism and leave the door open for future communication.

*Mailsoftly Tip*: Mailsoftly's email automation features can help you automate follow-up emails. These can be gentle reminders or additional offers for those who didn't respond to your initial email.

8. Test and Iterate

One of the great advantages of digital marketing is the ability to test and iterate your strategies. Experiment with different email content, subject lines, and send times to see what works best. Don't be afraid to refine your approach based on the results.

*Mailsoftly Tip*: Mailsoftly's reporting and analytics provide valuable insights into the performance of your email campaigns. You can track open rates, click-through rates, and conversion rates to optimize your cold email strategy.

Real-World Example: John's Cold Email Success

Let's take a look at a real-world example of John, a small business owner, who used Mailsoftly email marketing software to send cold emails with a human touch.

John runs a small graphic design studio and is looking to expand his client base. He does his research and identifies potential clients in the e-commerce industry. John crafts a compelling subject line, introduces himself in a friendly and personal manner, and explains how his design services can improve their website's visual appeal and user experience. He keeps the email concise and ends with a clear CTA to schedule a free consultation.

With Mailsoftly, John can easily customize his email templates, insert the recipient's name, and schedule the emails to go out at the optimal time. He tracks the email open rates and, based on the analytics, sends a follow-up email to those who didn't respond.

John's approach pays off. He receives positive responses from several e-commerce businesses interested in his services. By maintaining a human touch in his cold emails, John successfully grows his client base and strengthens his business relationships.

Case Study: Sarah's Success with Mailsoftly

Let's delve into a real-world case study of Sarah, a sales professional, who utilized Mailsoftly email marketing software to send cold emails with a human touch.

Sarah works for a SaaS company that offers a cutting-edge project management tool. Her goal is to reach out to potential clients who may benefit from their software. With Mailsoftly, she implemented a personalized approach to her cold email strategy.

First, Sarah conducted meticulous research on her prospects. She aimed to understand their pain points, goals, and challenges related to project management. By leveraging Mailsoftly's data analytics and segmentation tools, she organized her email list into segments based on industry, company size, and specific pain points.

Next, she crafted engaging subject lines that piqued the recipients' curiosity and addressed their specific needs. Instead of beginning with a generic introduction, Sarah adopted a conversational tone. She started her emails with something as simple as, "I noticed that your team might be facing challenges with project management," immediately grabbing the recipient's attention.

In the email body, Sarah empathized with the recipient's challenges and shared relevant insights. She refrained from bombarding the reader with technical jargon and instead focused on the practical benefits and solutions that her software offered. Each email was kept concise and offered clear CTAs, like scheduling a demo or requesting more information.

With the help of Mailsoftly's automated email scheduling and follow-up features, Sarah could send well-timed follow-up emails to non-responsive recipients. This approach allowed her to maintain a consistent and respectful communication channel without being intrusive.

Sarah diligently tracked her email campaign's performance using Mailsoftly's reporting and analytics tools. She closely monitored open rates and click-through rates to determine which prospects showed interest in her product. Sarah then used this data to fine-tune her messaging and follow-up sequences.

Over the course of her campaign, Sarah received positive responses from several prospects who expressed interest in scheduling product demos. The personalized approach she adopted, powered by Mailsoftly, enabled her to establish meaningful connections and drive potential clients further down the sales funnel.

Sending a cold email doesn't have to be a daunting or impersonal task. With the right approach and the help of email marketing software like Mailsoftly, you can send cold emails that are not just effective but also human. The key is to do your research, personalize your messages, provide value, and respect your recipient's choice.

Remember, every email you send is an opportunity to start a conversation, build a connection, and explore new possibilities. By sending cold emails with a human touch, you can unlock the potential of meaningful relationships, partnerships, and business growth. So, go ahead, craft those cold emails, and watch as you open doors to exciting opportunities.