Bulk actions

Update a thousand contacts with a single click.

Bulk actions let you act on many contacts at once instead of one at a time. Select a group, or your entire audience, and subscribe or unsubscribe them from an email type, add a tag, archive or delete. The work that used to take an afternoon takes one click.
Free to start with your Google Workspace or Microsoft 365 account · No credit card required
Mailsoftly contacts screen with several subscribers selected and a bulk email subscriptions action open, choosing an email type to subscribe or unsubscribe the selected contacts at once
Mailsoftly bulk email subscriptions dialog: pick an email type and subscribe or unsubscribe the selected contacts in one action
Mailsoftly contact rows with checkboxes to select many subscribers at once, each showing company, job title and source
3 selected · 3695 total
Join thousands of businesses
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TrustRadius
4.8
4.9
5.0
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Select, then act

Filter your list, tick a group, apply one action

Start from your contacts, filter to the people you mean, and select them. A checkbox at the top grabs the whole filtered set, even thousands at once. Then pick an action, confirm, and it applies to everyone selected in one step.
Select all resultsTick a few contacts, or select every result of a filter, so a change reaches three people or three thousand with the same click.
Filter firstNarrow by tag, source, activity or any field in contact management, then act only on the people who match.
Consent stays safeChanging an email type never overrides a contact who unsubscribed themselves and never touches their global unsubscribe.
Mailsoftly contacts screen listing subscribers with company, job title, source and tags, with checkboxes and filters to select many contacts for a bulk action
What you can do in bulk

One action across your whole audience

Bulk actions cover the housekeeping that keeps a list healthy, plus the send itself. Do it once to many contacts instead of opening each profile in turn.
✉ Subscriptions

Subscribe or unsubscribe by type

Move a selected group on or off an email type in one action, so the right people receive the right kind of email without editing profiles one by one.

🏷 Tags and cleanup

Tag, archive or delete together

Add a tag to a whole segment, archive contacts you no longer email, or remove duplicates in bulk to keep your audience tidy and your reports honest.

🚀 Bulk send

Email everyone you selected

Once a group is set, send them a campaign together with an email blast, reaching your whole list or segment in a single send.

From selection to send

The group you selected is the group you email

Bulk actions are part of the wider Mailsoftly email marketing platform. The same selection you tidy up can become your recipient list, so after a bulk cleanup you confirm exactly who remains and send to all of them at once.
Mailsoftly recipient preview listing every individual contact selected for a bulk send, confirming who receives the campaign before it goes out

Three thousand contacts. One action. One click.

Here is what a bulk action looks like inside Mailsoftly: a full audience on screen, a group selected, and a single change applied to all of them at once instead of profile by profile.
3695
contacts in the audience
3
selected for this action
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click to apply
Mailsoftly contacts screen with contacts selected and a bulk email subscriptions action applied across the audience in one step
FAQ

Bulk actions, answered

What is a bulk action?

A bulk action is a single change applied to many contacts at once. Instead of opening each profile and editing it, you select a group, or every result of a filter, and apply one action to all of them: subscribe or unsubscribe them from an email type, add a tag, archive or delete. It turns repetitive list housekeeping into one click.

How do I run a bulk action in Mailsoftly?

Open your contacts, filter to the people you want, and tick them, or use select all results to grab the whole filtered set. A bulk action bar appears with the available actions. Choose one, confirm, and it applies to every selected contact together.

Can I subscribe or unsubscribe many contacts at once?

Yes. Select the contacts, choose the bulk email subscriptions action, pick an email type, and set them to subscribe or unsubscribe from it. This never overrides someone who unsubscribed themselves and never changes their global unsubscribe, so consent stays intact.

What is the difference between a bulk action and an email blast?

A bulk action changes your contacts, such as their tags or subscriptions. An email blast sends one campaign to a group of them. They work together: use a bulk action to tidy and organize the audience, then send the blast to the group you prepared.

Is it safe to delete or archive contacts in bulk?

Archiving removes contacts from your active audience while keeping a record, and deleting removes them entirely. Both apply only to the contacts you selected, and you confirm before they run, so a bulk cleanup is deliberate rather than accidental.

Are bulk actions free to use?

Yes. Create your account free with Google or Microsoft sign-in and manage contacts with bulk actions on the free plan, no credit card required. Google Workspace and Microsoft 365 accounts get the quickest start; personal Gmail or Outlook.com works too, with lower sending limits while your account builds trust. Paid plans add higher sending volumes.

Tidy your whole list tonight

Sign up free with your Google Workspace or Microsoft 365 account, import your contacts, and manage your entire audience in a few clicks.

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