Publish your past emails
Turn on the Mailsoftly public email archive, pick which sent campaigns appear, embed the list on your own site, and move it to your branded address.
A public email archive is one page that lists the campaigns you have chosen to share, each one opening as the email itself. Councils, schools and nonprofits often need exactly this: a plain public record of what was sent to residents, parents or members. Everyone else gets a permanent home for good work that would otherwise live only in inboxes, and one link to hand out instead of forwarding old emails.
You make two decisions and Mailsoftly handles the rest. Turn the archive on once, then tick the campaigns that belong on it. The page, its address, its ordering and every embed of it update themselves. This guide walks all of that, then shows how to move the whole thing onto your own branded address.
Turn on your public archive
Open Settings, then Email under Channels, and pick the Email Archive tab. It sits at the end of the tab bar that runs across the Email settings screens, so Domain Authentication and Senders both link straight to it.
The Email archive card holds a single switch, Public email archive, described as "A public page that lists the campaigns you choose to share. Only campaigns you add will appear." Flip it and the page reloads with everything the archive needs: your Public archive address with a copy button and a Visit link, an Archive title field, a row of share buttons, and the embed code further down.
The Archive title is optional. Left empty, the page names itself after your company, so "Northwind Trading" becomes "Northwind Trading email archive". Fill it in when you want something more specific, like the name of your newsletter, and it saves as soon as you move off the field.
If the switch is locked with "Available once your account is approved for sending", your account has not been cleared for sending yet. The archive shares your sent emails publicly, so it waits for the same approval sending does. Turning the archive on and off, and editing its title, are admin-only actions.
Open your email archive settings
Choose which campaigns appear
Nothing is published until you say so. Under the settings card, Campaigns in the archive lists every sent campaign that could appear, newest first, each with its date, its subject and a switch.
Work through it however suits you. The presets across the top, Last 30 days, Last 60 days, Last 90 days, All and None, set the switches in bulk, and you can adjust individual rows afterwards. The pill at the bottom counts what you have chosen, "5 of 7 selected", and Save selection writes the lot. Saving is exact: rows you ticked go on the page, rows you left unticked come off it. Nothing outside this list is touched.
Adding a campaign publishes the whole email to the open web. Anyone with the link can read it, images and links included. Nothing about your recipients goes with it: no addresses, no names, no list or segment, and no open or click numbers appear anywhere on the public page. Personalisation is not filled in either, so an email that greets people by name shows the raw placeholder, {(first_name)}, in the public copy. What you are really deciding is whether the message itself belongs in public. A campaign written for one segment, lapsed donors, unpaid invoices, one class of parents, reads the same to everybody once it is on the page.
Some campaigns never appear in this list, by design. Automations, transactional emails sent through an endpoint and test sends can never reach the archive, and only designed campaigns qualify, so a plain text or pasted HTML campaign is not eligible. The list covers your 500 most recent eligible campaigns, which is also the most the public page will ever show.
You do not have to come back here for every campaign. When the archive is on, the send and schedule dialogs both carry an "Add to public archive" checkbox, and a sent campaign’s own page gains an Add to public archive button next to Open in browser, which becomes Remove from archive once it is listed. Pulling a campaign is instant, though visitors can keep seeing it for up to five minutes while the page cache clears.
Look at the page your readers get
Press Visit, or paste the Public archive address into a private window, and you see exactly what a visitor sees.
Your logo and company name sit across the top, next to a Subscribe button that points at your signup form, so a reader who arrives from a shared link can join your list on the spot. Below the title and a short intro line, each campaign is a card: the subject as the link, a line of preview text, the date, a heart anyone can tap, and the first real image from the email as a thumbnail where there is one. Clicking a card opens the email itself in a new tab. Once an archive holds ten or more emails a search box appears above the list and filters it as you type, and long archives load in batches as the reader scrolls.
The page speaks the language of the campaigns on it rather than the language of your account, because it is written for your audience and not for you.
The archive is deliberately kept out of search engines. Every archive page carries a no-index instruction, and there is no setting to change that today. Treat it as a page you point people at and link to yourself, from your website, your footer, a QR code or a social post, rather than something Google will surface for you. Sharing the link does produce a proper preview card with your logo and title.
Put the archive on your own website
Under Embed on your website you get a ready <iframe> snippet pointing at a stripped down version of the same list, with no header, no share row and no chrome, so it drops into your own page design cleanly. Pick a Height first: fixed values from 400 to 1200 pixels, or Auto (full height), which adds a small listener so the frame grows to fit the list. Then press Copy code and paste it wherever your archive belongs.
There is no third party script and nothing loads from anywhere else, which matters if your website is a hardened council or university content system with a strict content policy. If even an iframe is too much for your setup, the same line offers a JSON feed at the archive address with .json on the end, so your developers can render the list inside your own templates and keep it entirely in your markup.
The embed and the feed follow your selection automatically. Add a campaign to the archive next month and it appears in the embed on your site without anybody touching the page again.
Move it all to your branded address
Out of the box your archive, your landing pages and your forms are shared from a Mailsoftly address. Once you have verified a sending domain, or connected Google Workspace or Microsoft 365, you can claim a branded one instead, so everything sits at yourname.mailsoftly.co and your archive at yourname.mailsoftly.co/archive.
You claim it in your company profile, under Public Site Address. The options are not free text: they are built from domains your account has actually proven it owns, which is what stops anyone from publishing pages under your name. Choose one and every page, form and archive link switches to it straight away. Only an admin can make this change.
Links you have already published keep working. Old addresses redirect to the new one automatically, and that holds after a second or third change too, so a link in a printed newsletter, a QR code on a poster or an embed snippet pasted into a partner’s site all keep landing in the right place. The same applies in reverse: drop the branded address and your links fall back to the standard Mailsoftly one, still redirecting. The "Open in browser" links inside emails you have already sent are unaffected either way.
Claim the branded address before you promote the archive anywhere printed. Redirects keep old links alive, but the address you put on a poster is the one people will type for years.
Your archive is live. Add it to your website footer, link it from your newsletter signup page, and every campaign you tick from now on lands there by itself.
Ready to try it in your own account?
Free to start with your Google Workspace or Microsoft 365 account. No credit card required.
