30+ Free Employee Birthday Email Templates! 

Birthdays are special occasions that deserve to be celebrated. They are also great opportunities to show your appreciation and recognition for your employees. Sending a birthday email to your employees can make them feel valued, motivated, and happy. It can also boost their morale, loyalty, and engagement.  But how do you write a birthday email that is personal, sincere, and fun? How do you customize the email templates for your organization? How do you create fun and creative birthday email templates that stand out from the rest? 

In this blog post, we will answer these questions and more. We will also share with you some examples from our collection of employee birthday email templates that you can use for free with Mailsoftly, the best free email marketing software. 

Birthday email template for employee

The Importance of Employee Birthday Recognition 

Employee birthday recognition is more than just a nice gesture. It is a powerful way to show your employees that you care about them as individuals, not just as workers. It is also a way to foster a positive and supportive work culture, where employees feel appreciated and respected. 

According to a survey by WorldatWork, 85% of employees who received strong recognition reported higher levels of satisfaction at work. Another study by Gallup found that employees who received recognition in the last seven days were more productive, had higher retention rates, and were less likely to quit their jobs. Therefore, birthday recognition can also have a positive impact on your bottom line. As far as it’s observed, engaged employees are more motivated, innovative, and loyal, which translates into higher profits and lower costs; so why not use this free opportunity for your employees' sake?

How to Customize the Email Templates for Your Organization?

One of the challenges of writing birthday emails is making them personal and relevant for each employee. You don’t want to send a generic or impersonal message that sounds like it was written by a robot. You want to send a message that reflects your brand voice, your company culture, and your relationship with the employee. 

That’s why we recommend customizing the email templates for your organization. Here are some tips on how to do that: 

  • Use the employee’s name. This is the simplest and most effective way to personalize your email. Addressing the employee by their name shows that you know them and care about them. 
  • Use the right tone. Depending on your company culture and your relationship with the employee, you may want to use a formal or informal tone in your email. For example, if your company is more casual and friendly, you may want to use a warm greetings email or a birthday surprise email template. If your company is more professional and formal, you may want to use a birthday celebration reminder email or a virtual birthday greetings email template. 
  • Add some details. To make your email more specific and meaningful, you can add some details about the employee’s achievements, contributions, or interests. For example, you can mention how they helped with a project, how they improved their skills, or how they shared their passion with others. 
  • Include a call to action. A call to action is a way to invite the employee to do something after reading your email. For example, you can ask them to join a virtual celebration, share their birthday plans, or reply with their feedback. A call to action can make your email more interactive and engaging. 

Personalize your employee’s birthday celebration email and employee birthday messages within Mailsoftly now! Just sign up for free to use any of our ready-to-use email templates within minutes! 

Birthday celebration email to employees

Quick Tips to Create Fun & Creative Employee Birthday Wishes Email Template

Another challenge of writing birthday emails is making them fun and creative. You don’t want to send a boring or cliché message that sounds like everyone else’s. You want to send birthday messages for employees that surprise, delight, and entertain them. 

That’s why we suggest creating fun and creative employee birthday email templates that stand out from the rest. Here are some tips on how to do that: 

  • Use personalization. Personalization is a powerful way to make your email more unique and special significantly for birthday emails for employees. You can use data-driven personalization or behavioral personalization to tailor your email to each employee’s preferences and behavior. For example, you can use data-driven personalization to send an email based on the employee’s birth month, zodiac sign, or favorite color. You can use behavioral personalization to send an email based on the employee’s past purchases, browsing history, or feedback.  
  • Use humor. Humor is a great way to make your email more enjoyable and memorable. You can use jokes, puns, memes, or gifs to add some humor to your email. Just make sure that your humor is appropriate and respectful for your audience. 
  • Use visuals. Visuals are another great way to make your email more attractive and appealing. You can use images, videos, emojis, or stickers to add some visuals to your email. Just make sure that your visuals are relevant and consistent with your message. 

Examples of Employee Birthday Email Templates within Mailsoftly 

Do you plan to send a birthday email to an employee, but don’t have a clue?  To help you get started, we have created a collection of 30+ Ready-To-Use Employee Birthday Email Templates that you can use for free within Mailsoftly. Mailsoftly is the best free email marketing software that allows you to create and send beautiful and responsive emails in minutes. You can choose from a variety of templates for different purposes and occasions, or create your own from scratch. You can also customize the “birthday wishes from company to employee templates” with your own logo, colors, fonts, images, and content.   

You can see all free email templates about employee birthday below:


Here are some examples from our collection of birthday celebration emails to employees:

This template is perfect for sending a warm and heartfelt message to your employee on their birthday. It expresses your gratitude and appreciation for their work and wishes them a wonderful day. 

Subject: Happy Birthday, [Employee's Name]! 🎉

Dear [Employee's Name],

Happy birthday!

On this special day, we wanted to take a moment to celebrate you and wish you a day filled with joy, laughter, and wonderful memories. May this new year of your life bring you happiness and success in all your endeavors.

As a valued member of our team, we appreciate your dedication, hard work, and positive attitude. Your contributions have made a significant impact on our organization, and we are grateful to have you on board.

Enjoy your birthday to the fullest, and here's to another amazing year ahead!

Best wishes, 

[Your Name] 

[Your Position] 

[Company Name]

This email birthday surprise template is ideal for sending a fun and exciting message to your employee on their birthday. It reveals a surprise gift or offer that you have prepared for them and invites them to claim it. 

Subject: A Birthday Surprise for [Employee's Name]! 🎁

Dear [Employee's Name],

Happy birthday! 

We hope your special day is off to a fantastic start. As a token of our appreciation for your hard work and dedication, we have a surprise waiting for you.

Please stop by the [Office/Department Name] at [Time] to receive your birthday gift and celebrate with your colleagues. We hope this small gesture brings a smile to your face and makes your day even more memorable.

Once again, happy birthday! Enjoy your day to the fullest, and thank you for being an invaluable member of our team.

Warm regards, 

[Your Name] 

[Your Position]

[Company Name]

  • Employee Birthday Announcement Email Template Example: 

The employee birthday announcement template is designed to announce the birthday of one of your employees to the rest of the team. It is a way to celebrate your employee’s special day and show your appreciation and recognition for their work. It also encourages the team to send their birthday wishes and join the virtual celebration. This email template is suitable for both formal and informal work environments. It has a cheerful tone that conveys your genuine happiness and gratitude.

Subject: Happy birthday to our amazing [employee name]!

Hi [team name],

We have some exciting news to share with you today. It’s our amazing [employee name]'s birthday!

[Employee name] is a valuable member of our team who always delivers excellent results, inspires others and brings joy to our workplace. We are so lucky to have [him/her/them] on board!

Please join us in wishing [employee name] a very happy birthday and a wonderful year ahead. You can send your birthday wishes by replying to this email, posting on our internal social media platform, or joining our virtual celebration later today.

[Employee name], we hope you have a fantastic day and enjoy your special gift from us. You deserve it!

Happy birthday!

[Your name and signature]

Employee birthday wishes email template

This template is suitable for sending a professional and courteous message to your employee on their birthday. It reminds them of the upcoming birthday celebration that you have organized for them and asks them to confirm their attendance. 

Subject: Reminder: Join us in Celebrating [Employee's Name]'s Birthday! 🎂

Dear Team,

Just a friendly reminder that today is [Employee's Name]'s birthday! Let's come together as a team to make this day extra special for them.

Please join us in the [Office/Conference Room] at [Time] for a birthday celebration. We'll have cake, refreshments, and a chance to express our appreciation for [Employee's Name]'s contributions.

Your presence and well wishes will mean a lot to them. Let's make this a memorable celebration!

Best regards,

[Your Name] 

[Your Position]

[Company Name]


Celebrating remote employee birthdays should not be forgotten. Do not let them out of your sight, keep them within your heart. So this template is designed for sending a thoughtful and creative message to your remote employee on their birthday. It shows that you care about them even if they are working from home and invites them to join a virtual celebration with their colleagues.  

Subject: Happy Birthday, [Employee's Name]! 🎉

Dear [Employee's Name],

Sending you warm birthday wishes on your special day! Although we may be physically apart, know that we are celebrating with you in spirit.

We appreciate your hard work, positive attitude, and dedication to our team. Your contributions have been invaluable, and we are grateful to have you as part of our work family.

We hope you have a fantastic day filled with love, joy, and good health. Here's to another year of success and happiness!

Happy birthday!

Warmest regards, 

[Your Name]

[Your Position]

[Company Name]

Employee birthday announcement template

You can find more examples of birthday email templates for employees at Mailsoftly.com  

Please check Mailsoftly’s Employee Birthday Email Templates page containing various subcategories like Birthday Wishes From The Team Email Template, Remote Celebration Email Template, Simple Birthday Greeting Email Template, Personalized Birthday Message, Birthday Quotes And Messages Email Template, Personalized Birthday Playlist Email Template, Birthday Book Club Email Template, Office Birthday Video Call Email Template, Virtual Birthday Karaoke Night Email Template, Birthday Charity Fundraiser Email Template, Birthday Appreciation Luncheon Email Template, Virtual Birthday Potluck Email Template, Birthday Shout Outs Email Template, Birthday Trivia Challenge Email Template, Birthday Appreciation Video Email Template, Virtual Birthday Game Email Template, Team Birthday Card Email Template, Birthday Wishes From The Leadership Email Template and many more! 


To Wrap up: Send a Birthday Email to an Employee via Mailsoftly!

Overall, as we clarified at the beginning, the recognition of employee’s birthdays is an important aspect of employee engagement and retention. Sending birthday emails to your employees can help you show your appreciation and recognition for their work and make them feel valued and happy. However, writing birthday emails and employee birthday greetings can be challenging. You need to make them personal, sincere, fun, and creative. That’s why we created Mailsoftly, the best free email marketing software that helps you create and send beautiful and responsive birthday emails in minutes. With Mailsoftly, you can choose from 30+ free employee birthday email templates that are customizable for your organization. You can also create your templates from scratch or use our drag-and-drop editor to design your own. 

Moreover, Mailsoftly allows you to personalize all these email templates, additionally allows you to segment your contact list and plan and schedule ahead of your employee birthday emails! Employing detailed email statistics, you can even see who has opened your birthday greetings, and you can plan various email-sending campaigns as well as A/B tests. Sign up to use Mailsoftly effectively and creatively within your internal and external business solutions!