How Many Cold Emails Should You Send Per Day ?

Cold emailing has become an integral part of marketing today, in a world where connections can be forged within seconds. But how does it work, and how many cold emails should you send per day? These are crucial questions to answer when it comes to email marketing. 

But this article is not just limited to these answers. As we delve deeper into this world, we'll explore the remarkable benefits of cold emails for boosting sales. We'll uncover the art of achieving higher open rates, generating quality leads, and saving precious time and resources. Additionally, we'll provide you with guidance on how to determine the right quantity of cold emails to send per day – a vital aspect that can significantly impact your email marketing success. Finally, we'll offer quick tips on crafting effective cold emails and address the legal and ethical considerations that underpin the practice.

So, join us on this journey into the realm of cold email marketing, and let's unlock the power of this dynamic tool for enhancing your sales and customer relationships.

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How many cold emails to send per day

How Does Cold Emailing Work?

On our previous blog posts like “What is Cold Emailing?” the term cold emailing, at its core, involves the art of sending emails to individuals with whom you have no prior relationship, be it on a personal or business level. This approach can be a highly effective means of reaching out to potential customers, establishing new connections, and boosting sales. Moreover, cold emails serve as a valuable instrument for initiating relationships with potential leads. They serve as a preliminary step for researching contacts before extending an invitation for a meeting or forwarding a business proposal. In addition, cold emailing acts as a bridge for connecting with individuals who share common interests with your enterprise. As an instance, an insurance firm might employ cold emails to engage with individuals in the healthcare sector, while a marketing agency might employ this method to reach out to those in the retail industry.


When executed with precision, cold email marketing emerges as a potent tool suitable for businesses of all dimensions. Nevertheless, a well-considered approach is vital. It includes the imperative of crafting emails that are not just relevant but also personable, avoiding language that may come across as spammy, and always granting recipients the option to opt out of future communications.

Therefore here comes the question “What are the Benefits of cold emails for sales?” and “How many cold emails to send per day?”  Let’s dive a little deeper.

Unlocking the Power of Cold Email for Sales:

As you can observe, cold emails have emerged as a dynamic tool for boosting sales, offering several compelling advantages. Let's delve into the key benefits that make cold email marketing a game-changer for businesses:

  1. Increase Your Open Rate: A primary advantage of cold emails is their capacity to guarantee higher open rates. These emails are personalized, enabling the creation of subject lines that pique the recipient's interest, enticing them to explore the content. Furthermore, the email's content can be tailored to align with the recipient's interests, increasing the likelihood of them not only opening the email but also engaging further, perhaps by clicking on a link or making a purchase.
  2. Generate Leads: Cold emails are exceptional lead generators. By targeting a list of pre-qualified leads, you can ensure that your sales offers reach individuals already inclined towards your product or service. This highly-targeted approach significantly enhances your conversion rate, offering direct access to potential customers without the need for extensive networking or searches. Additionally, contemporary Customer Relationship Management (CRM) tools facilitate easy tracking and measurement of cold email performance, ensuring that your efforts yield valuable leads.
  3. Save Time and Money: In comparison to traditional advertising channels like television commercials or newspaper ads, cold emails are cost-effective and efficient. Automation tools enable swift and simultaneous outreach to multiple recipients, eliminating the need for manual, time-consuming email composition. This approach not only saves time but also reduces campaign costs, such as printing and overhead. Furthermore, the personalized nature of cold emails often makes them more effective than traditional sales methods, ensuring that your marketing efforts yield a higher return on investment.

In sum, cold email marketing offers a potent combination of personalization, efficiency, and cost-effectiveness, making it a pivotal strategy for businesses looking to drive sales and build meaningful customer relationships.

How Many Cold Emails Should You Send Per Day?

When it comes to cold emailing, there is no perfect answer for how many emails you should send per day. It depends on a number of factors, including your industry, target market, and the overall quality of your email campaign.

That being said, there are a few general guidelines you can follow to help you determine how many cold emails to send per day.

First, it's important to understand that quality is more important than quantity when it comes to cold emailing. It's better to send a few well-crafted emails that are likely to generate a response than it is to send a bunch of generic emails that will end up in the recipient's spam folder.

With that in mind, you should aim to send no more than 10 cold emails per day. Sending more than that is likely to result in a high number of bounced emails and could even get your IP address blacklisted.

It's also important to space out your emails so you're not bombarding potential customers with too many messages at once. Sending a few emails per day is a good way to stay on the recipient's radar without being too annoying.

Finally, remember that you can always adjust your email frequency based on the results you're getting. If you're not getting many responses, try sending a few more emails per day. If you're getting too many bounced messages, back off on the number of emails you're sending.

By following these guidelines, you can ensure that you're sending a high-quality email campaign that isn't overwhelming for potential customers. 

Send cold Emails via Mailsoftly

Quick Tips for Crafting Effective Cold Emails

Below is a short list of tips for crafting effective cold emails:

  • Personalize your email. Address the recipient by name and mention something specific about them or their company. This shows that you've done your research and that your email isn't a generic blast.
  • Keep it short and sweet. People are busy, so get to the point quickly. State the purpose of your email in the first sentence and avoid using unnecessary fluff.
  • Highlight the value you offer. Explain how your product, service, or proposition can solve the recipient's pain points or improve their situation. Be specific and focus on the benefits to the recipient, not the features of your product or service.
  • Use a clear call to action. Tell the recipient what you want them to do next, whether it's scheduling a call, visiting your website, or simply replying to your email. Make it easy for them to take the next step.
  • Proofread carefully. Before you hit send, proofread your email carefully for any grammar or spelling mistakes. Typos and grammatical errors can make you look unprofessional and can hurt your chances of getting a response.

Here are a few additional tips:

  • Use a catchy subject line. Your subject line is the first thing people see, so make it count. Use a strong, attention-grabbing subject line that will make people want to open your email.
  • Write in a conversational tone. Write your email as if you're having a friendly conversation with the recipient. Avoid using overly formal language or jargon.
  • Personalize your closing. Close your email with a personalized message, such as "I look forward to hearing from you soon."

By following these tips, you can write cold emails that are more likely to get opened and responded to.

Bonus: Consider . Legal and Ethical Considerations

The CAN-SPAM Act is the primary federal law governing commercial email marketing in the United States. The CAN-SPAM Act sets out requirements for commercial email senders, including:

  • Obtaining consent from recipients before sending them commercial emails.
  • Providing a clear and easy way for recipients to opt out of receiving future commercial emails.
  • Identifying commercial emails as such in the subject line and body of the email.
  • Avoiding false or misleading information in the subject line or body of the email.
  • Honoring opt-out requests promptly.

In addition to the CAN-SPAM Act, there are other state and federal laws that may apply to cold emailing, such as the Telephone Consumer Protection Act (TCPA) and the Fair Credit Reporting Act (FCRA). It is important to be aware of all applicable laws before sending cold emails.

Ethical Considerations

In addition to legal considerations, there are also ethical considerations to keep in mind when sending cold emails. For example, it is important to respect recipients' privacy and avoid sending them unwanted or irrelevant emails. You should also be honest and upfront about your intentions in your email.

Here are some tips for sending ethical cold emails:

  • Only send cold emails to people who have expressed an interest in your product or service.
  • Do not send cold emails to people who have opted out of receiving commercial emails.
  • Do not use deceptive or misleading subject lines or email bodies.
  • Be honest about your intentions in your email.
  • Respect recipients' privacy and do not sell or share their contact information without their permission.

As we underlined several times, cold emailing can be an effective way to reach new customers and grow your business. However, it is important to be aware of the legal and ethical considerations involved. By following the tips above, you can send cold emails that are both compliant with the law and respectful of recipients.

Here are some additional tips for ensuring compliance with the CAN-SPAM Act:

  • Use a double opt-in process to obtain consent from recipients. This means sending recipients a confirmation email after they sign up for your email list, asking them to confirm their subscription.
  • Include a clear and easy way for recipients to opt out of receiving future emails in every email you send. This can be done by including an unsubscribe link in the footer of your email or by providing a reply-to address that recipients can use to opt out.
  • Track and honor opt-out requests promptly. You have 10 business days to honor opt-out requests under the CAN-SPAM Act.

By following these tips, you can help ensure that your cold emailing practices are compliant with the law.

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Mailsoftly offers an array of features designed to help businesses succeed. From simple email template creation and content management tools, to comprehensive analytics and reporting, businesses can optimize their campaign effectiveness in real time. Mailsoftly also provides an array of integrations and customization options to ensure campaigns are tailored to the needs of the business and its customer base.

By streamlining the email marketing process, Mailsoftly makes it easy for businesses to create campaigns, engage their customers, drive conversions, and generate leads. With its automated workflows, businesses can ensure that their campaigns are delivered on time, every time. And with its customer segmentation and targeting capabilities, businesses can understand customers better than ever, and market their products and services to those who are most likely to be interested.

In short, MAILSOFTLY is an invaluable email marketing tool that helps businesses succeed in the increasingly competitive online space. With its comprehensive range of features, Mailsoftly makes sure businesses can reach their full potential and drive business growth.