The council owns the account. Every school keeps its own newsletter, its own audience, and its own editor login. Turnover stops breaking things, the bill stops multiplying, and the migration is done for you. PTAs are nonprofits, so the 20% discount is built in.
Reach a person who knows email and knows volunteer boards, by email or chat, usually quick.
Picture day is Thursday, the book fair needs three more volunteers, and the fall fundraiser kicks off Monday. Everything your families need, in one place.
Volunteer sign upsWe hear the same four problems from councils and multi-school parent groups everywhere. Here is what changes when the council centralizes on one platform it owns.
Every editor and admin gets an individual login. New volunteer joins, you invite them. One leaves, you revoke them. Nobody shares a password again.
One platform, a list for each school plus a council-wide segment. Schools keep their own newsletters; the council finally has reach of its own.
The council owns the account, billing sits with the treasurer, and a new editor's first newsletter is open template, edit, send.
One bill for the whole council, a built-in 20% nonprofit discount, and invoicing or purchase orders for the treasurer's records.
From weekly school newsletters to council-wide announcements to the annual district list refresh, the structure matches yours: schools send, the council administers.
Each school PTA gets its own audience and sender identity, so its newsletter keeps its own name and look. The council keeps a district-wide segment for the announcements that need to reach every family, and administers all of it from one place.
Editors, admins, the treasurer: everyone who needs access gets their own login. When boards turn over, access turns over with a click, not with a password hunt. Unlimited users are included on every plan.
The council sets the templates; every school edits its own copy. New editors open their school's newsletter and go, no design skills required.
Newsletters send from your organization's own domains, one or many, with SPF, DKIM, and DMARC set up by us, not from a volunteer's personal address.
Real people answer by email or chat, help a nervous first-time editor, and step in when the Sunday newsletter has to go out.
No bloat you will never touch. Welcome new families automatically at registration, segment by school or by grade, and see which newsletters get read.
Council communications chairs are volunteers with day jobs. A real person answers in plain language, helps a brand-new editor through a first send, and untangles the list question before the send, not after.
Moving a whole council off Constant Contact or Mailchimp sounds like a summer project. It is not, because we do it for you: free, hands-on, with your current platform staying live until every school has sent successfully.
How many schools, where the lists live today, who needs to send. We map the structure with you before anything moves.
Contacts import per school with unsubscribes intact, and each school's newsletter layout is recreated and waiting.
SPF, DKIM, and DMARC on every sending domain, admin training live, editor training recorded for every future volunteer.
Take a council of PTAs in California: 35 school PTAs reaching roughly 47,000 families, centralized onto one council-owned platform. Before: 35 editors sharing 5 logins on one account, authenticator codes passed around by text, and June turnovers that threatened the whole structure. After: every editor has an individual login, every school keeps its own newsletter, and the council administers everything centrally, with every sending domain fully authenticated. No school missed a newsletter cycle during the move.
PTAs, PTOs, and booster clubs are nonprofit organizations, and we treat them that way. The discount is permanent, not a promotion, on top of pricing that stays fair as your list grows. And when the treasurer needs paperwork, we have it.
Newsletters sent from personal Gmail addresses through bulk tools, one-giant-image flyers, stale lists of graduated families: school email has every classic spam risk. We fix the technical half for you, on your own domain, in plain language.
If a send needs a look, a person tells you exactly what to do. No deciphering bounce codes between school pickup and the board meeting.
Yes. PTAs, PTOs, and school booster clubs are nonprofits, so the built-in 20% nonprofit discount applies to your organization, permanently. If your treasurer needs an invoice, a purchase order, or a contract for the records, we support all three.
One account, owned by the council. Each school gets its own audience list and its own sender identity, so its newsletter keeps its own name and look, and every editor and admin gets an individual login. The council administers everything centrally: one bill, one contact structure, one place to run the annual list refresh.
Nothing breaks. Because the council owns the account and every volunteer has an individual login, turnover is a checklist instead of a crisis: revoke the outgoing editor, invite the incoming one, and their school template is already waiting. No shared passwords, no authenticator codes passed around by text.
Yes, and the migration is free and done for you. We move your contacts with the council-wide and per-school structure intact, including unsubscribe records, and we recreate each school newsletter template so editors find theirs waiting. Your current platform stays live until every school has sent successfully, so no newsletter cycle is missed.
Yes. We work with volunteer treasurers all the time: invoicing, purchase orders, and contracts on request, so the paperwork fits how a PTA council actually operates.
Absolutely. A single-school PTA can start on the free plan, which covers 500 contacts and 2,000 emails per month, and claim the 20% nonprofit discount as the list grows. The same ownership principle applies: the account belongs to the PTA, and volunteers get logins.
Start a free account today, or talk to us about your council's setup. When you are ready, we move every school's list and rebuild every template, free, and your treasurer gets the 20% nonprofit discount in writing.
